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THE CONSTITUTION OF THE FRIENDS OF ELVASTON CASTLE GROUP

The Aims of the group are: -

To ensure that the Elvaston Castle Country Park is restored to its former glory and is preserved in its present entirety (or expanded if the opportunity arises), as public open space for all time, both for the benefit of the local community and the nation, for the purposes of the pursuit of education, recreation and leisure.

To explore and facilitate the generation of capital needed to carry out these aims, provided that in doing so the targets are met by a not-for-profit arrangement whereby the benefits of any capital raised by any method are used towards the restoration and upkeep of the Estate on behalf of the community. To work on joint projects with all sections of the community that comes within the community group’s objectives.

To explore, maximise and facilitate every possible means with which to bring about this purpose.

To make Elvaston Castle Country Park Estate a shining example to the nation of all that can be achieved through the application of a combination of both hard work and community spirit.

Membership

a) Membership of the Friends of Elvaston Castle Action Group shall be open to anyone who is interested in helping the group and willing to achieve its aims, willing to abide by the rules of the group and willing to pay any subscription fee agreed by the Management Committee.

b) Every member shall have one vote at General Meetings.

c) The membership of any member may be terminated for good reason by the Committee.

Management

a) The Group shall be administered by a Management Committee of not less than three members elected at the Group’s Annual General Meeting.

b) The Officers of the Committee shall be: the Chairperson, the Treasurer, and the Secretary.

c) The Management Committee shall meet at least six times a year.

d) The Chairperson shall chair all meetings of the Group.

e) The quorum for the Management Committee meeting shall be five members.

f) Voting at Management Committee meetings shall be by a show of hands. If there is a tied vote, then the Chairperson shall have a second vote.

The Duties of the Officers

a) The duties of the Chairperson shall be:

*To preside at meetings of the Committee and the organisation

*As may be required by the Committee, to act as the principal spokesperson on public occasions or when representations are being made on behalf of the organisation to all public bodies.

b) The duties of the Secretary shall be:

*To prepare in conjunction with the Chairperson the agenda for the meetings of the Committee.
*To take and keep minutes of all meetings
*To collect and disseminate information on all matters affecting the organisation.

c) The duties of the Treasurer shall be:

*To supervise the financial affairs of the organisation.
*To ensure that proper accounts are kept with regards to all monies received by and paid out by the organisation.

Finance

*Any money obtained by the Group shall be used only to further the aims of the group.
*Any bank accounts opened for the Group shall be in the name of the Group.

Annual General Meeting

a) The Group shall hold an Annual General Meeting (AGM) in the month of September.

b) All members shall be given at least fourteen days notice of the AGM and shall be entitled to attend and vote.

c) The business of the AGM shall include:

*Receiving a report from the Chairperson and the Group’s activities over the year.
*Receiving a report from the Treasurer on the finances of the Group.
*Electing a new Management Committtee.

Considering any other matters as may be decided.

d) The quorum for the Annual General Meeting and any Annual General Meeting shall be nine members of the Group.

Special General Meeting

A Special General Meeting may be called by the Management Committee or members to discuss an urgent matter. The Secretary shall give all members 14 days’ notice of any Special General Meeting together with notice of the business to be discussed
.
Alterations to the Constitution

Any changes to this Constitution must be agreed by a majority of those members present and voting at any General Meeting.

Adoption of the Constitution

This Constitution was adopted and signed by the then Chairperson, Alexander Devlin and the then Secretary, Graham Mansey, in the presence of the Committee, on Friday, January 13th, 2006.



 

             
         

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